SLIS 5223: Metadata and Networked Information Organization and Retrieval
Assignment: Creating Metadata Records

 



 

Creating Metadata Records

Contents

General Description

Goals and Objectives

The Assignment -- Overview

The Assignment -- Step One: Set up the metadata creation tool

The Assignment -- Step Two: Review the DC and ERIC documentation

The Assignment -- Step Three: Create the records

The Assignment -- Step Four: Prepare your report

The Assignment -- Step Five: Submit your report

 


General Description

This assignment requires you to create metadata records for a set of resources. This assignment provides the opportunity to create different representations of objects using two metadata schemes. The objects you will work with are the objects listed in the SLIS 5223 Metadata Resources List. You will be assigned a set of five objects and will produce complete metadata records for the objects. The assignment is worth 20% of the final course grade.

For the five resources you will create records for, go to: Creating Metadata Records -- Resources Groups. I will assign you to one of the groups of resources.

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Goals and Objectives

The goal of this assignment is to provide hands-on experience with metadata creation. The following objectives support this goal:

  • Learn to use a basic metadata creation tool
  • Create a set of records using the Electronic Resource Citation (ERC) metadata scheme
  • Create a set of records using the Dublin Core (Simple) metadata scheme
  • Identify issues related to metadata creation
  • Explore issues of metadata quality

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The Assignment -- Overview

The instructor will assign a set of five resources for which you will create metadata records using two different metadata schemes. The metadata schemes are very basic, and you will encounter various issues that need to be addressed when creating simple or complex metadata records. These two metadata schemes:

  • Dublin Core (DC) Simple
  • Electronic Resource Citation (ERC)

The Instructor will introduce and discuss these in online modules and weekly chats in the first few weeks of class.

You will write a short report that includes the metadata records you created, and you will also include your reflections on the experience of creating these records. You will use a specific structure for the document described below. The following steps are intended to let you know what you have to do, but whether you do Step One or Step Two in the order given is up to you.

There is a forum in the WebCT Discussion for this assignment. If you have questions or suggestions, post them there.

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The Assignment -- Step One: Set up the metadata creation tool

You will need to download and set up a metadata creation tool. The tools is called Generic Edit Tool. Go to the following to read about the software:

http://www.dstc.edu.au/Research/Projects/metaweb/generic_tool.html

You will need to download and install three pieces of software. First, download the NoteTab Light 4.95 generic editor at:

www.notetab.com

Download the ZIP Package from the NoteTab site. Extract the ZIP file, and run the setup program to install NoteTab Light.

Next, you will need to download two .clb files to set up the Dublin Core and ERC metadata elements in the generic editor. Click on the following and then save each (Do Not Change Filenames when saving) to the Libraries folder in the NoteTab directory, wherever that was installed on your computer:

DCmeta.clb
ERCmeta.clb

Once you have installed NoteTab Light, and move moved the two .clb files into the appropriate folder, you can stat up NoteTab Light (there should be an icon on your desktop). You should see the following screen:

At the bottom of the NoteTab Light Screen, you will see various tabs, include DCmeta and ERCmeta. If you have gotten this far, you are ready to start creating metadata records. You click on either DCmeta or ERCmeta to have them show in the left navigation window.

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The Assignment -- Step Two: Review the DC and ERC documentation

You will need to become familiar with the two metadata schemes. On the SLIS 5223 Metadata Resources List, you will find pointers to articles and papers that discuss these two metadata schemes. Review the documents. There is a user guide for creating DC records that you may find helpful. The articles by Kunze should provide you with enough details to try creating ERC records.

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The Assignment -- Step Three: Create the records

For each of the resources you have been assigned to create records, you will create a DC and an ERC metadata record. You will create a total of 10 records. Using the two metadata schemes should allow you to see how different metadata schemes allow you to produce more or less complex records.

To create the records, you will use your NoteTab Light Generic Edit Tool. First, start the NoteTab program. You can choose to create DC or ERC records first. Pick the appropriate DCmeta or ERCmeta tab at the bottom of the NoteTab window (see above).

Click on File in the NoteTab toolbar and select New. This creates a new file for your record. Each of your metadata records can be saved as individual files. If you have chosen to start with ERCmeta, click on ERC.Who in the left navigation bar, and you should see the following box open:

Now, type in the value for the metadata element, and click OK. And you will see something like the following:

Choose each of the other metadata elements you want to complete for this record, key in the data for each, and click OK after entering the data. You should end up with something like the following for an ERC record (these data are just made up and do not reflect what data should be associated with each element):

Now you need to save this record. Give it a distinctive filename. I would suggest you follow a common naming convention for your metadata records such as for ERCRecord1.txt or DCRecord1.txt. Be sure you remember where you save these records at. Go ahead and complete both ERC and DC records for each of the resources you have been assigned.

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The Assignment -- Step Four: Prepare your report

You will prepare your report for this assignment in Word. The structure of the document should include the following sections:

Introduction -- Briefly introduce the document and what it contains
Electronic Resource Citation Records -- Include the records as you saved them in NoteTab
Dublin Core Records -- Include the records as you saved them in NoteTab
Discussion -- Include here your observations of issues related to creating the records. You can address such areas as the Generic Metadata Editor, finding the appropriate data to enter into the metadata elements, quality of the data in the metadata records, etc. To me, this is the section of the report that will show your preliminary understanding of issues of metadata creation. Spend some thoughtful time on this.
Summary and Conclusion -- Wrap up your report with some summary and concluding statements. Include here any lessons learned, etc.

The resulting document should be a single file in MS Word (.doc). Name the file with your last name, the word RecordsReport, and submission date, with no spaces in the format of [Lastname]RecordsReport[MonDate] like this: DoeRecordsReportFeb8.doc

Format the document with one-inch margins on all sides and half-inch margin for header. Do not include a separate title page: a title page wastes paper when the document is printed and may adversely affect your internal page headers.

 At top right on page 1, type three lines: your full name, course number, and semester and year like this:

Jane Doe
SLIS 5223
Spring 2005

Put the title information at the top of the first page, and then begin the body of your report. 

Create a one-line header at top right, beginning on page 2, with your last name and page number, like this:

Doe/p. 2

For section headings, use 12-point or larger type. Section headings should be worded and ordered exactly as shown above.

For all text, use 10-point or 12-point font size. Type the text single-spaced within paragraphs and double-spaced between paragraphs. Spell-check the document.

You will also prepare a separate file to submit that contains just the records you created. This will also be a MS Word document.

Put the ERC records first, and then the DC records, in that order please.

At top right on page 1, type four lines: your full name, course number, semester and year, and  Group A, or Group B, or Group C depending on which group of resources you were assigned, like this:

Jane Doe
SLIS 5223
Spring 2005
Group [A, B, or C]

Create a one-line header at top right, beginning on page 2, with your last name and page number, like this:

Doe/p. 2

Name the file with your last name, the Group, the word Records, and submission date, with no spaces in the format of [Lastname]Group[A, B, or C]Records[MonDate] like this: DoeGroupBRecordsFeb8.doc

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The Assignment -- Step Five: Submit your report

When you are completed, submit your report as an attachment send in WebCT email to 5223 Central.

See Course Schedule for the due date for this assignment.

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[Date Page Last Updated: 01/23/05]